-POLICIES & FORMS-
P-K Pet Resort Policies and Guest Guidelines
Policies & Guest Guidelines
At P-K Pet Resort & Spa, our goal is to provide a calm, safe, and personalized experience for every pup in our care. The guidelines below help us maintain consistent routines and ensure the highest level of individual attention for each of our guests.
Please review them prior to your pup’s visit.
Policy Highlights
Lobby Hours
Monday – Friday: 8:00 AM – 10:00 AM and 4:00 PM – 6:00 PM
Saturday: 8:00 AM – 9:00 AM
Sunday: 8:00 AM – 9:00 AM and 5:00 PM – 6:00 PM
Check-In
Monday – Friday: 4:00 PM – 6:00 PM
Sunday: 8:00 AM – 9:00 AM
Check-Out
Monday – Friday: 8:00 AM – 10:00 AM
Saturday: 8:00 AM – 9:00 AM
Sunday: 8:00 AM – 9:00 AM
Vaccinations Required
Rabies, DHLPP, Bordetella
Cancellation Notice
48 hours for standard reservations
7 days for Peak / Holiday periods
Peak / Holiday Stays
Two-night minimum boarding stay required
What to Bring
Meals must be pre-portioned with each meal in a separate bag, along with medications in original packaging, collar and leash, and up to two safe toys
Visiting the Resort
Lobby Hours
Monday – Friday
8:00 AM – 10:00 AM
4:00 PM – 6:00 PM
Saturday
8:00 AM – 9:00 AM
Sunday
8:00 AM – 9:00 AM
5:00 PM – 6:00 PM
Boarding is available 365 days a year.
On New Year’s Day, Easter Sunday, Memorial Day, Independence Day (July 4th), Labor Day, Thanksgiving Day, and Christmas Day, a minimum two-night boarding stay is required.
Our lobby is closed on these holidays.
Day Retreat, Spa Services, and Pet-Kab are not available on these holidays or weekends.
Check-In
Check-Ins are during lobby hours to help keep things calm and safe for all of the pups.
Monday – Friday
4:00 PM – 6:00 PM
Sunday
5:00 PM – 6:00 PM
Early check-in may is available during morning lobby hours and will be added as a Day Retreat.
Check-Out
Check-Outs also occur during lobby hours.
Monday – Friday
8:00 AM – 10:00 AM
Saturday
8:00 AM – 9:00 AM
Sunday
8:00 AM – 9:00 AM
Late check-out is available during afternoon or evening lobby hours and will be added as a Day Retreat.
We kindly request that guests be picked up by 6:00 PM on weekdays and Sundays.
Guests remaining after 7:00 PM will be comfortably accommodated as an overnight stay, with boarding charges applied accordingly.
Off-Hours Check-In & Check-Out
All check-ins & check-outs should occur during lobby hours.
If an off-hours visit is requested:
• A request must be made by calling or messaging us
• A $25 off-hours fee will be added to the reservation
• Appointments are subject to staff availability
These hours allow us to dedicate the majority of our time to individual care and enrichment for the dogs.
Reservations & Payments
Reservations
Reservations are required for all Boarding, Day Retreat, Grooming/Spa, and Pet-Kab services.
To confirm a boarding reservation we must have the following on file:
• Valid credit card
• Current vaccination records
• Completed resort forms
Reservations may be cancelled if the required information is not received.
Deposits are required for all reservations.
Required Forms
Every pet guest must have the following forms completed prior to reservation confirmation:
• Guest Profile
• Boarding and Services Agreement
• Credit Card on File Authorization
• Rainbow Protocol
• Photo and Video Release
Please review the P-K Pet Resort & Spa Guidelines prior to any services.
Deposits
Deposits are required to confirm reservations.
DAY RETREAT
Deposit equal to 100% of the Day Retreat fee ($55) required at booking.
SPA SERVICES
$50 deposit required at booking.
BOARDING
Deposit equal to 50% of the reservation total required at booking.
Applicable taxes apply to all deposits.
Cancellations
Because we intentionally keep our resort small, space and appointments are reserved specifically for each dog and availability is limited.
Appointments cancelled or rescheduled outside the required notice period may result in the confirmed services being charged to the credit card on file, unless otherwise noted.
Once a reservation is confirmed, that space is held exclusively for your dog and may not be filled on short notice.
Standard Periods
DAY RETREAT & SPA SERVICES
Cancellations must be made at least 48 hours prior to the scheduled appointment. Cancellations within 48 hours may result in the deposit being charged.
DAY RETREAT
Deposit equal to 100% of the Day Retreat fee ($55) required at booking.
SPA SERVICES
$50 deposit required at booking.
BOARDING
A deposit equal to 50% of the reservation total is required at booking.
Cancellations must be made at least 48 hours prior to arrival.
Late cancellations may result in a charge equal to one night of the reserved room.
Peak / Holiday Periods
Peak and holiday dates are listed below.
Boarding deposits remain 50% of the reservation total.
Cancellations must be made 7 days prior to arrival.
Late cancellations may result in a charge equal to two nights of the reserved room.
Peak / Holiday Periods
Boarding rates are not increased during Peak / Holiday periods.
Day Retreats are not available on Fridays or during Peak / Holiday periods.
Peak / Holiday periods include:
• Week of New Year’s
• Easter / Spring Break
• Memorial Day Weekend
• Week of July 4th
• Labor Day Weekend
• MEA Weekend
• Thanksgiving Weekend
• Week of Christmas
A minimum two-night boarding stay is required during these periods.
Health & Safety
Vaccinations
Proof of vaccinations from your veterinarian is required for all services.
Required vaccinations:
• Rabies (1 or 3 year)
• DHLPP (1 or 3 year)
• Bordetella (administered at least 2 weeks prior to arrival)
Canine Influenza is recommended but not currently required.
All puppies must be at least 4 months old and fully vaccinated.
Health
All pet guests must have been in good health for the 30 days prior to arrival.
Dogs must be on a monthly flea and tick preventative.
If fleas or ticks are discovered, pet parents will be contacted and expected to arrange prompt pickup.
Veterinary Care
If veterinary care becomes necessary during your pup’s stay:
We will first attempt to contact the pet owner
If unavailable, we will contact your veterinarian
If necessary, we will transport your pet to an emergency veterinarian
This protocol ensures your pup receives timely medical attention.
Services
DAY RETREAT
Day Retreat is available Monday through Thursday during non-peak periods.
All dogs must be at least 4 months old to participate.
Because Day Retreat provides individualized attention, availability is limited and early booking is recommended.
Grooming guests may add a Day Retreat before or after their appointment if space allows.
GROOMING/SPA SERVICES
P-K Pet Care is now P-K Pet Resort & Spa, and Alex continues to offer her specialized one-on-one grooming services.
Prices are estimates and depend on breed, coat condition, temperament, and service frequency.
Additional de-matting fees may apply.
Appointments are available Monday through Friday during non-peak periods.
We recommend a 4–8 week grooming schedule and offer the option to schedule appointments for the year in advance.
PET-KAB
Pet-Kab is our chauffeur service for your pup serving the Rochester area.
Pick-Up
7:00 AM – 9:00 AM Monday – Friday
Drop-Off
4:00 PM – 7:00 PM Monday – Friday
Times may vary depending on routes and number of dogs.
Please ensure someone is home to accompany your pup.
Preparing for Your Visit
Personal Belongings
We provide everything your pet needs for a comfortable stay.
To maintain your dog’s regular routine, please bring their food pre-portioned for each meal.
Comfort items such as a t-shirt or blanket are welcome.
What to Bring
FOOD
Please pre-portion each meal in individual baggies for accurate feeding and to help keep your pup’s routine consistent. For example, if your dog eats twice daily for three days, please provide six separate bags.
If we portion meals for you, a $5/day fee applies.
If food is not provided, delivery can be arranged directly to the resort through services such as Chewy or DoorDash. If we purchase food on your behalf, a $50 delivery fee plus the cost of food will apply.
MEDICATIONS
Must be in original packaging or a prescription bottle for safe and accurate administration.
COLLAR & LEASH
Required for entering and leaving the resort to ensure safe arrivals and departures.
TOYS
Limit to two safe toys for unsupervised play to help reduce the risk of damage or ingestion. Rawhide is not allowed for safety.
BEDDING
A bed and blanket are provided. You’re welcome to bring your pup’s own bed or blankets to add a sense of familiarity. We are unable to wash bedding and cannot guarantee the condition items are returned in. If a pup begins chewing on their bedding, items will be removed for safety.
Pre-Paid Packages
• Packages apply only to the services purchased
• Packages cannot be combined with discounts
• Packages expire two months from purchase
• Dogs from the same household may share packages
• Packages are non-refundable and have no cash value
Thank you for trusting P-K Pet Resort & Spa to care for your pup.
Photo & Video Release Form
Photo & Video Release Form
(This form is an example. You'll provide the required information and create your profile when you make a reservation through our booking system, PawPartner.)
We appreciate the opportunity to share photos and videos of your pet on our website, social media like Facebook & Instagram, and in magazine advertisements.
May we kindly request your consent to do so?
Yes, I grant permission. You may use photos and videos for stated purposes.
No, I do not grant permission. I prefer not to have photos and videos shared.
If yes, please sign the following:
I, ______________________________________________________ (print name), grant permission to P-K Pet Resort & Spa LLC to use my pet’s name and any images or videos taken while he/she is in the care of P-K Pet Resort & Spa in any form or format, for use, at any time, in any media, marketing, advertising, illustration, trade or promotional materials and in any manner and medium; and to alter the same without restriction. I hereby release P-K Pet Resort & Spa from all claims and liability relating to said photograph(s), video(s), likeness, and voice.
Signature: ____________________________________________________________________________________________ Date: ________________________
Credit Card on File Authorization Form
Credit Card on File Authorization Form
(This form is an example. You'll provide the required information and create your profile when you make a reservation through our booking system, PawPartner.)
Please complete all fields. You may cancel this authorization at any time by contacting us. This authorization will remain in effect until cancelled.
Credit Card Information
Card Type: ☐ MasterCard ☐ VISA ☐ Discover ☐ AMEX
☐ Other
Cardholder Name (as shown on card):
Card Number:
Expiration Date (mm/yy):
Cardholder ZIP Code (from credit card billing address):
I, __________________________________________, authorize P-K Pet Resort & Spa, LLC to charge my credit card above for agreed upon purchases. I understand that my information will be saved to file for future transactions on my account.
_____________________________________________________________________________________Signature
_____________________________________________________________________________________Printed Name
_______________________________Date
Rainbow Protocol
Rainbow Protocol Form
(This form is an example. You'll provide the required information and create your profile when you make a reservation through our booking system, PawPartner.)
P-K Pet Resort & Spa, LLC policy is to have on file a precautionary protocol for our pet guests to assist us in following your wishes in the unlikely event your beloved pet passes away while in our care.
Please check your wishes below:
I want my emergency contact to be called and to pick up my pet if they pass away while at P-K Pet Resort & Spa
YES NO
Please provide an emergency contact who will assume the responsibility to pick up your loved one and follow through with your arrangements:
NAME ___________________________________________________________________ PHONE NUMBER(S) _________________________
If my emergency contact is unable to be reached, I authorize P-K Pet Resort & Spa to transport my pet to the appropriate Veterinarian for arrangements.
YES NO
I authorize P-K Pet Resort & Spa to arrange for pick-up of my pet for cremation and DO wish to have the ashes returned to me. This would be a private cremation. We work with Hanai Pet Cremation unless otherwise requested.
YES NO
I authorize P-K Pet Resort & Spa to arrange for pick-up of my pet for cremation and DO NOT wish to have my ashes returned. This would be a group cremation. We work with Hanai Pet Cremation unless otherwise requested.
YES NO
I DO NOT wish to have my pet cremated and prefer to have my pet returned to me for private burial. I agree that P-K Pet Resort will make appropriate arrangements with my veterinarian, and I will pick up my pet from the Veterinarian myself.
YES NO
By signing below, I understand that costs may be incurred for my selected services. I give P-K Pet Resort & Spa permission to follow through with my wishes as stated above and agree to make payment upon my return.
Signature:_____________________________________________________________________________________________________
Printed Name: _______________________________________________________________________________________________
Date: ______________________________________
P-K Pet Resort & Spa, LLC Boarding, Day Retreat, Grooming & Pet-Kab Service Agreement
P-K Pet Resort & Spa, LLC Boarding, Day Retreat, Grooming, Pet-Kab and Services Agreement
(This form is an example. You'll provide the required information and create your profile when you make a reservation through our booking system, PawPartner.)
NOTICE TO THE PET OWNER/GUARDIAN:
PLEASE READ CAREFULLY. THIS AGREEMENT INCLUDES A RELEASE OF LIABILITY AND WAIVER OF LEGAL RIGHTS AND DEPRIVES YOU OF THE RIGHT TO SUE P-K PET RESORT & SPA LLC (referred to in this agreement as “P-K Pet Resort”), AND RELATED PARTIES. DO NOT SIGN THIS AGREEMENT UNLESS YOU HAVE READ IT IN ITS ENTIRETY AND UNDERSTAND ITS EFFECT, POLICIES, PROCEDURES, PET RELEASE, WAIVER OF LIABILITY, ASSUMPTION OF RISK, AND INDEMNIFICATION AGREEMENTS.
In consideration for my pet ___________________________________ being permitted to be a pet guest at P-K Pet Resort, by signing this document, I __________________________________________________Owner/Guardian, make the following representations, certify the accuracy of all information provided to P-K Pet Resort at any time, and agree to all the following policies, procedures, terms and conditions stated below in this P-K Pet Resort & Spa, LLC Boarding and Services Agreement.
POLICIES, PROCEDURES,TERMS AND CONDITIONS:
1. Owner/Guardian: I represent that I am the owner and/or authorized guardian of my pet and I am fully authorized to enter into this agreement.
2. Refusal of Service: I understand P-K Pet Resort serves the right to deny admittance to any pet for any reason, at any time.
3. Pet Requirements: I represent that my pet meets all the following requirements:
Is 4 months of age or older.
Is current on his/her required vaccinations.
Is on a monthly flea and tick preventative medication.
Has been in good health for the last 30 days prior to check-in.
I have completed the Pet Guest Profile
My dog will enter and exit the P-K Pet Resort on a leash.
4. Health: I represent that my pet has not had any contagious illnesses of any kind for 30 days prior to check- in. I am aware and understand that the P-K Pet Resort employees are not Veterinarians and do not have backgrounds in animal medicine. The P-K Pet Resort employees cannot diagnose or detect illnesses in the pets that are staying at P-K Pet Resort. I agree to assume all risks associated with the administration of medication by P-K Pet Resort during my pet’s stay. In addition, I acknowledge and am aware that vaccines do not protect against all contagious illnesses that may affect my pet. I HEREBY AGREE TO INDEMNIFY P-K PET RESORT, ITS OWNERS, DIRECTORS, OFFICERS, EMPLOYEES AND AGENTS AGAINST ANY CLAIMS MADE AGAINST P-K PET, ITS OWNERS, DIRECTORS, OFFICERS, EMPLOYEES, AND AGENTS AS A RESULT OF MY FAILURE TO INFORM P-K PET RESORT OF ANY PRE-EXISTING MEDICAL CONDITIONS THAT MY PET MAY HAVE.
5. Flea and Ticks: I agree that if any fleas or ticks are discovered on my pet during check-in or at any other time while my pet is receiving services at P-K Pet Resort, that P-K Pet Resort will require my pet to be picked up. If a flea bath and flea treatment of any kind is administered, it will be at the owner’s expense.
6. Veterinarian Liability and Care: I agree to allow P-K Pet Resort to obtain Veterinarian medical treatment for my pet, if, in its sole discretion it appears that, the pet is ill, injured, or exhibits any other behavior that would reasonably suggest that my pet might need medical treatment. Medical treatment may require transportation of my pet to receive care and I hereby authorize such transportation. I grant P-K Pet Resort full authority to make decisions involving the medical treatment of my pet during its stay at P-K Pet Resort. I agree that I am fully responsible for the cost of any such medical treatment and transportation. I agree that I am assuming all risk of illness, disease, harm or otherwise to my pet by allowing my pet to participate in services at P-K Pet Resort. Furthermore, I agree that I am assuming all risk of the consequences associated with any decisions made by P-K Pet Resort, relating to the medical care and transportation of my pet.
7. Transportation: I agree that if my pet is transported to or from P-K Pet Resort, by P-K Pet Resort, its employees, or agents, that I AGREE TO HOLD P-K PET RESORT, IT'S OWNERS, DIRECTORS, OFFICERS, EMPLOYEES, OR AGENTS HARMLESS IN THE EVENT OF INJURY OR ACCIDENT DURING TRANSPORTATION.
8. Pet Behavior: I agree to be solely financially responsible for all acts, behavior, and Veterinarian care of my pet while in the care of P-K Pet Resort. IN ADDITION, I AGREE THAT IF MY PET IS INJURED BY ANOTHER PET, I HEREBY RELEASE P-K PET RESORT, IT'S OWNERS, EMPLOYEES, AND AGENTS FROM ALL LIABILTY AND FINANCIAL RESPONSIBILITY FOR SUCH INJURY. I FURTHER UNDERSTAND THAT IF MY PET BITES A HUMAN OR PET, THAT P-K PET RESORT MAY CONTACT THE APPROPRIATE AUTHORITIES.
9. Day Retreat and Play Dates: I understand that P-K Pet Resort offers optional Play Dates where multiple dogs will interact. I understand that dogs often play with their mouth and paws, which can result in nicks and scratches on pets. While P-K Pet Resort provides reasonable care, trained professionals, and 100% supervision in these Play Dates, I understand and agree that it’s possible the P-K Pet Resort employees may not notice these nicks or scratches before my pet’s departure and, therefore, I might not be notified.
10. Abandonment Notice: I fully understand and agree that if my pet is not picked up by myself or an authorized representative within 7 calendar days after the day my pet is scheduled to depart, that my pet shall be deemed “abandoned”. I understand if I abandon my pet at P-K Pet Resort, P-K Pet Resort, in its sole discretion, will try to re- home my pet, or relinquish my pet to a legal shelter of its choice. I FULLY UNDERSTAND AND AGREE THAT IF I ABANDON MY PET AT P-K PET RESORT, I MAY BE UNABLE TO RETRIEVE MY PET AND WILL HAVE NO RECOURSE AGAINST P-K PET RESORT. In addition, I understand that I will still be responsible for the unpaid charges incurred for my pet’s stay.
11. Personal Property: I agree that P-K Pet Resort shall not be responsible or liable for any lost, stolen, or damaged personal property belonging either to my dog or me. I also understand and agree that my dog's collar will be removed while staying at P-K Pet Resort to assist in preventing injury.
12. Service Fees: I agree to pay for all fees, services, and products with a credit card, cash, or P-K Pet Resort gift certificate at the time of my pet’s pickup from each visit at P-K Pet Resort. I give express permission to P-K Pet Resort to charge any of the credit card numbers provided on my Credit Card Authorization Form(s) for any unpaid fees, services, or products.
13. Reservations: I understand that confirmed reservations are required for boarding services at P-K Pet Resort. I understand there is a two (2) night minimum for all boarding reservations during any Peak/Holiday periods.
14. Cancellations: Non-Holiday/Non-Peak Policy: I understand that all confirmed reservations for NON-HOLIDAY/NON-PEAK DAYS must be cancelled at least 2 (two) days prior to my pet’s reserved arrival date. I further understand that a cancellation made within 2 (two) days of my pet’s arrival date, or a no-show, will result in my credit card on file being charged for a 1 (one) night stay.
15. Cancellations: Holiday/Peak Policy: I understand that all confirmed reservations for HOLIDAY/PEAK DAYS must be cancelled at least 7 (seven) days prior to my pet’s reserved arrival date. I further understand that cancellation made within 7 (seven) days of my pet’s reserved arrival date, or a no show, will result in my credit card on file being charged for a 2 (two) night stay.
16. Check-out Times: I understand that if my pet is not picked up during P-K Pet Resort’s lobby hours, a $35.00 fee per pet applies if picked up within 1 (one) hour post-closing. Pets not picked up within this hour are considered overnight boarding guests and will be charged accordingly.
17. Early departure: Once a pet’s stay has begun, I understand that I am responsible for payment of all days reserved, regardless of picking my pet up prior to the scheduled departure date, unless prior arrangements have been made.
18. Refunds: P-K Pet Resort will gladly accept returns of unopened and unused merchandise from our boutique within 30 days of purchase with proof of receipt.
19. Resort & Spa Guidelines: I acknowledge that I have received, reviewed, and signed a copy of P-K Pet Resort’s “Resort and Spa Guidelines.” I HEREBY AGREE TO BE FULLY BOUND BY ALL THE TERMS AND CONDITIONS OF P-K Pet Resort’s “RESORT AND SPA GUIDELINES.”
20. Duty to Disclose: I represent that I have disclosed and shall continue to disclose, all medical conditions or any other conditions, including, but not limited to, personality concerns or behaviors that may affect, limit, or prevent my pet’s ability to participate in services provided by P-K Pet Resort. I understand that P-K Pet Resort will rely on those representations to provide a safe environment for both humans and animals.
21. Controversy or Claim: I agree that any controversy or claim arising out of, or relating to this contract, or breech thereof, or as the result of any claim or controversy including the alleged negligence by any party to this contract, shall be settled by arbitration in accordance with the rules of the American Arbitration Association. I further agree that judgment upon award rendered by an arbitrator may be entered in any Court having jurisdiction thereof and the arbitrator shall, as part of his award to the prevailing party, the cost of such arbitrations and reasonable attorney’s fee of the prevailing party.
22. Waiver, Release, and Indemnification: I RELEASE, WAIVE, DISCHARGE, INDEMNIFY AND AGREE TO HOLD P-K PET RESORT, IT'S OWNERS, DIRECTORS, OFFICERS, EMPLOYEES AND AGENTS HARMLESS FOR ANY AND ALL MANNER OF DAMAGES, INJURY, CLAIMS, LOSS, LIABILTIES, COSTS OR EXPENSES, ATTORNEY’S FEES, CAUSES OF ACTION OR SUIT, WHATSOEVER IN LAW OR EQUITY, ARISING OUT OF OR RELATED TO THE SERVICES PROVIDED BY P-K PET RESORT, ITS OWNERS, DIRECTORS, OFFICERS, EMPLOYEES OR AGENTS INCLUDING WITHOUT LIMITATION: (1) ANY INACCURACY IN ANY STATEMENT MADE BY MYSELF OR INFORMATION PROVIDED BY ME TO P-K PET RESORT, (2) MY PET, INCLUDING BUT NOT LIMITED TO DISTRUCTION OF PROPERTY, DOG BITES, INJURY, AND TRANSMISSION OF DISEASE, AND (3) ANY ACTION BY MYSELF THAT IS IN BREACH OF THE TERMS OF THIS AGREEMENT.
23. Sole Agreement: This writing represents the sole agreement between P-K Pet Resort and the Owner/Guardian.
24. Affirmation: Each time I bring my pet into P-K Pet Resort, I am re-affirming the terms of this agreement, and the truthfulness and accuracy of all the statements I have made in this agreement.
I HAVE READ AND FULLY UNDERSTAND THE TERMS OF THIS AGREEMENT AND UNDERSTAND THAT I WILL GIVE UP SUBSTANTIAL RIGHTS BY SIGNING IT. I HAVE SIGNED THIS AGREEMENT FREELY AND VOLUNTARILY WITHOUT ANY INDUCEMENT, ASSURANCE OR GUARANTEE AND INTEND IT TO BE A COMPLETE AND UNCONDITIONAL RELEASE OF ALL LIABILITY TO P-K PET RESORT & SPA LLC, IT'S OWNERS, OFFICERS, EMPLOYEES AND AGENTS TO THE GREATEST EXTENT PREMITTED BY LAW. I FURTHER AGREE THAT IF ANY PORTION OF THIS AGREEMENT IS HELD TO BE INVALID OR UNENFORCEABLE, THE REMAINDER OF THIS AGREEMENT SHALL REMAIN IN FULL FORCE AND EFFECT.
Printed Name of Owner/Guardian: _____________________________________________________________________________________
Signature of Owner/Guardian: __________________________________________________________________________________________
Date: ___________________________